Privacy Policy


Welcome to (the “Site”). As part of InCircleRentals LLC’s (“ICR”) commitment to the privacy and security of your Personal Information, ICR has developed this Privacy Policy specifically for this Site to make you aware of our information gathering practices and how we use the information we receive. “Personal Information” means information that identifies you personally, including your name, physical address, e-mail address, phone number, or credit card information.


By using the Site, you signify your agreement to the terms of this privacy policy (the "Privacy Policy"). If you do not agree to this Privacy Policy, please do not use this Site. ICR reserves the right, in its sole discretion, to modify, alter or otherwise update this Privacy Policy at any time. You will be notified of changes to the Privacy Policy via a notation next to the link to the Privacy Policy from the main page of the Site stating that the Privacy Policy is new and the date on which it was updated. The last date on which the Privacy Policy was updated was September 16, 2009. By continuing to use this Site after changes to the Privacy Policy are posted, you agree to these modifications, alterations and/or updates. Please also review the Terms of Use of this Site, of which the Privacy Policy forms a part. Defined terms are used in the same way in both the Terms of Use and the Privacy Policy.


Gathering and Use of Information You Provide to Us

You can visit and browse this Site without telling us who you are or revealing any Personal Information. If you choose only to look at the Site and do not wish to send or receive referrals, you need not provide any Personal Information.


If you want to become a Member so you can submit and receive referrals via the Site, you will need to create an account. When you create an account with us, we will ask you for the following Personal Information: first and last name, e-mail address, physical address (both your primary residence and the addresses of your rental properties), preferred user name, telephone number, the nearest airport to the rental property, payment information for your membership fee, and, if desired, other websites where the rental property is currently listed. We may use this Personal Information to validate the existence and location of your rental property. We will also ask you to create a password for your account. Please see our Terms of Use for further information regarding passwords. Your Personal Information, excluding payment information, may be shared with other Members within the same geographical referral network for the purpose of operating the referral system on the Site. Your Personal Information may be used by ICR or its affiliate or subcontractor for the purpose of operating the Site and managing the referral system including, but not limited to, validating your account, communicating with you, placing you in a geographic referral network, providing referrals within your network as you have requested, customizing your experience on the Site, resolving disputes, troubleshooting problems, enforcing our agreements with you, and for carrying out market research. We will share your Personal Information within our corporate family and with other users as necessary for these purposes.


If you are a resident of a European Union country or provide Personal Information from such a country, registration with the Site requires your consent for the transfer of your Personal Information to countries outside the EU for the purposes of enabling ICR to operate the referral system and to communicate with you and for the other purposes mentioned above. Your Personal Information may be transferred to any country in which ICR, its affiliates or service providers have an operation. Such countries may not require the same level of protection of personal data as required in your country. However, we will protect the privacy of your Personal Information in accordance with this Privacy Policy regardless of the location in which it is kept or processed.


If you want to submit your membership fee to the Site using a credit card, and already have an account, we will collect additional Personal Information from you regarding your credit card account, such as name, card number, and other information needed to process the transaction. We use this information to verify use of a valid credit card and authorize payment for the value of the requested purchase. We will share this information with our third-party payment processor, Elavon, Inc., as necessary to accomplish this purpose. We are not responsible for the privacy practices of Elavon, Inc. and encourage you to review the Terms of Use and Privacy Policy on its website.


Gathering and Use of Information Automatically Collected

When you visit this Site, our Web servers may collect some information automatically, such as your Internet protocol address, the identity of your Internet service provider, your operating system, and the time and date of your visit. This information is not linked to Personal Information. This information is used to compile aggregate statistics about the total number of daily visitors to our Site, the pages most frequently visited and how long visitors tend to stay at each page. By collecting this information, we get a better understanding of your preferences so we can continually improve your online experience with us.


Once you have logged in to the Site, we may use “cookies” that link the Personal Information you have provided to ICR on this Site to confirm to our server that you are logged in as you visit pages throughout our site. We also use “cookies” to record the last login date for registered users and to track user submissions and changes to information in our system. These are the only purpose for which “cookies” are used. “Cookies” are sets of information sent by a web server and stored on your browser allowing the server to read the information when you access the website in the future. You can disable the “cookies” in your browser settings in order to prevent that operation, but certain features of the Site may not work if you do.


Unsolicited Information

If you choose to use one of our contact e-mail addresses to send us any information other than that listed above under “Information You Provide to Us” and “Information Automatically Collected,” we are not responsible for keeping that information private. Please see our Terms of Use for further information about our policies regarding unsolicited information.


Disclosure of Information We Collect

ICR will disclose Personal Information 1) in accordance with this Privacy Policy; 2) to comply in the event that law requires a disclosure of information submitted to our Site, including when required by a warrant, subpoena or court order; or 3) when we believe in good faith that disclosure is necessary to prevent harm or injury, such as in the event of fraud, claims or other liability. ICR does not sell, trade, or rent your Personal Information to outside parties. ICR may share statistical information about our users, traffic patterns, and related Site information, in aggregate form, with third-party affiliates and vendors, but these statistics will include no Personal Information.


Your Choices Regarding Your Personal Information

If you do not wish to receive promotional material from us, you may select the appropriate “opt-out” option each time we ask for your Personal Information. If you already receive e-mail or direct mail promotions from us and no longer wish to receive such communications, please contact us at to be removed from our e-mailing and direct mailing lists. If you have a listing on the Site and wish to remove it, please contact us at If you are a Guest and have received e-mails from the Site and no longer wish to receive them, please see the Opt-Out section of the Terms of Use.


External Links

We do not endorse and are not responsible for the information practices or privacy policies of websites operated by others that may be linked to or from this Site. If you decide to access a third party’s website that may be linked to or from this Site, you should consult that website’s privacy policy.


Business Transition

The information covered by this Privacy Policy is an asset of ICR and will become part of our normal business records. If ICR or a substantial part of our business is sold or otherwise transferred to a third party, such as a legal successor in interest, your Personal information may be transferred to that third party.


Updating Your Information

If any of the Personal Information you submitted to our Site is inaccurate or outdated or otherwise needs to be changed, please contact us at, and we will use reasonable efforts in our control to revise that information.


We will not keep your Personal Information after you close your account except to the extent necessary to keep track of past transactions insofar as and for such period as may be required in order to allow ICR to meet its legal requirements.


How We Secure Your Information

This Site has industry-standard measures in place to protect the loss, misuse and alteration of the information under our control. Personal Information you submit to our Site is stored for us by Pragmatix. For more information on Pragmatix’s information security practices, visit Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your Personal Information, you acknowledge that: 1) there are privacy and security risks to the Internet which are beyond our control; 2) the security, integrity and privacy of any and all information exchanged between you and us through the Site cannot be guaranteed; and 3) any information or data may be viewed or tampered with by a third party while in transit. It is also important for you to guard against unauthorized access to your passwords and unauthorized use of your computer. If you have any questions regarding our security, please direct them to



Protecting the privacy of children is very important to us. For that reason, our Site does not intentionally solicit, collect and/or maintain personally-identifiable information from users under age 13. If you are under the age of 13, we ask that you do not submit any Personal Information to us and use this Site only under the supervision of a parent or guardian. If you are a parent or guardian and you believe your child has submitted Personal Information to us, please contact us at, and we will delete your child’s Personal Information from our records.


Applicable Law

This Privacy Policy shall be governed by, and construed and enforced in accordance with, the laws of the State of Minnesota, without giving effect to any principles of conflicts of laws. You expressly agree that the exclusive jurisdiction for any claim or action arising out of or relating to this Privacy Policy or your use of this Site shall be filed only in the state or federal courts located in Minneapolis, Minnesota, and you further agree and submit to the exercise of personal jurisdiction of such courts for the purpose of litigating any such claim or action.



If you have any questions regarding this Privacy Policy, please contact us at